All claims for reimbursement of travel expenses incurred while conducting official business for the Commonwealth must be submitted via the automated Chrome River system.
All domestic United States and international travel approvals and reimbursements are now made in Chrome River. 的 Chrome River帮助中心 provides detailed information about submitting and approving requests for travel and small business expense reimbursements. Travelers MUST adhere to ALL published travel policies and procedures.
请注意以下流程变化:
- Pre-Approval request (now required for international travel only) in Chrome River replaces: paper Travel Estimate and Travel Authorization (TA)
- Expense Report in Chrome River replaces: both the Travel Expense Reimbursement Voucher and the Travel Request (TR)
- 的 GSA CONUS rates (domestic travel) and the GSA OCONUS rates (international travel) are applicable to all University travel October 1, 2015年或以后.
问题/问题
- 问题 有关旅行规定请寄给您 差旅处理团队成员.
- Chrome River处理的问题 应提交给Chrome River管理员，地址为 travel@mypersonalfriends.net.
还款时间表
费用报告提交后60天
- 的 Expense Report should be submitted by the employee to the supervisor for approval within sixty (60) calendar days after completion of the trip where overnight travel is involved.
双月连续旅行
- Employees on continuous travel should request reimbursement at least bi-monthly.
14天后，预付旅费
- Travelers must submit an Expense Report within fourteen (14) calendar days of completion of a trip for which a travel advance was obtained.
批准5个工作日的员工费用报告
- 的 traveler's supervisor and Budget Unit Director (BUD) must approve all Expense Reports in Chrome River within 5 working days after they are submitted in Chrome River. 的 employee's Expense Report will then automatically be routed to the appropriate travel team processor in Accounts Payable for processing.
批准5个工作日的非员工费用报告
- Expense Reports for travel expenses incurred by non-employees must be submitted in Chrome River by a University employee. 的 supervisor of the University employee and the BUD must approve the Expense Report within 5 working days after it is submitted in Chrome River.
批准付款的BUD必须在 授权签名名单 对于收取的预算.
非雇员登记在铬河
待处理的非雇员旅费报销, individuals must be set up in Banner as a vendor with a University Identification Number (UIN) assigned and then set up in Chrome River to receive reimbursements. 所有非雇员必须填写 Chrome River非雇员登记表格.
- 完成所有的部分 Chrome River非雇员登记表格，包括#2,UIN(大学识别号).
- Submit the completed form to the Chrome River Administrator in Accounts Payable or e-mail it to travel@mypersonalfriends.net.
- 的 departmental contact on the Chrome River非雇员登记表格 will receive an e-mail when the non-employee has been set up in Chrome River.
- 一旦收到电子邮件, the department contact/employee responsible for entering the non-employee Expense Report in Chrome River can create an Expense Report using the non-employee widget in Chrome River.
- 非员工不能访问Chrome River.
- 的 non-employee should be e-mailed/sent the report to sign the assertion indicating "I hereby certify that all expenses listed here are true and correct to the best of my knowledge and are for legitimate business purposes." 的 signed assertion will be attached to the Expense Report as a "receipt."
- 完成所有的部分 Chrome River非雇员登记表格, 除了 #2, UIN(大学识别号).
- 完成一个 W-9形式 and submit it and the Chrome River非雇员登记表格 to Linda Wallace in Accounts Payable. Forms may be 传真ed to 757-683-5729 (ATTN: Linda Wallace) or mailed to Accounts Payable, ATTN: Linda Wallace; 最靠谱的网赌软件 Rollins Hall; Norfolk, VA 23529. 欲了解更多信息，请访问我们的 W-9页面.
- Once the non-employee is set up in Banner and assigned a UIN and address sequence, the Chrome River非雇员登记表格 will be forwarded to the Chrome River Administrator.
- 的 departmental contact on the Chrome River非雇员登记表格 will receive an e-mail when the non-employee has been set up in Chrome River.
- 一旦收到电子邮件, the department contact/employee responsible for entering the non-employee Expense Report in Chrome River can create an Expense Report using the non-employee widget in Chrome River.
- 非员工不能访问Chrome River.
- 的 non-employee should be e-mailed/sent the report to sign the assertion indicating "I hereby certify that all expenses listed here are true and correct to the best of my knowledge and are for legitimate business purposes." 的 signed assertion will be attached to the Expense Report as a "receipt."
重要提示: If a non-employee traveler has a foreign address, contact Linda Wallace at lwallace@mypersonalfriends.net for additional information about vendor set up in Banner.
应付账款差旅处理
费用报告是否准确和完整, Accounts Payable Travel Processors will process the reimbursement. Processing time is five (5) working days from receipt of a complete and accurate Expense Report. 只要费用报告提交正确, a reimbursement processed by the travel processor by Tuesday should be deposited by Friday. If processed after Tuesday, the funds will be deposited on Wednesday of the next week.
不完整的提交
Incomplete and/or inaccurate Expense Reports submitted to Travel Processing will be returned for correction in Chrome River. A system-generated e-mail will be sent to the traveler indicating the corrections needed or listing the additional items needed before the reimbursement can be processed - such as: itemized receipts, a receipt showing method of payment/zero-balance (if paid via credit card, 卡的最后四位数字必须在收据上), 商务用餐表, 登机牌, 等. Processing time is five (5) working days from receipt of the corrected Expense Report.