旅游发展
2
几周之前
Requests for a travel advance must be submitted at least two weeks prior to date of departure
3
天前
Travel advances are issued to the traveler approximately three days before the departure date
14
几天后
Travelers must submit an Expense Report within fourteen calendar days of completion of the trip
Requesting a Travel Advance
Travel advances should be requested only when out-of-pocket expenses for a specific trip would cause a financial burden for the employee/traveler. Amounts for hotel accommodations will be advanced only if the hotel does not accept the 商务旅行卡 and there is insufficient time to process a prepayment purchase order. Advances will not be processed for less than $25.
国际旅行 Advances
If requesting a travel advance associated with international travel, the approved Pre-Approval Request must be attached to the request for a travel advance.
要求的时间
A request for a travel advance should be submitted in Chrome River a minimum of two weeks prior to the date of departure. If proper notice is not provided, a letter of justification should be attached to the advance request in Chrome River.
发放垫款
Travel advances are issued to the traveler approximately three (3) days prior to the departure date.
领取预付款
- 直接存款: If a direct deposit is requested, the funds will be disbursed within 3 work days prior to the trip.
- 检查: Accounts Payable Audit notifies the traveler via e-mail when the check is available for pick up. Traveler advances issued via check must be picked up by the traveler 在人 from the Cashier's Office in Rollins H所有 upon approval.
TRAVEL ADVANCE PROCEDURES
Full information about employee travel advances is contained in Procedure 6-718 (旅游发展 - Employees).
When an employee needs a travel advance, the travel advance request must be completed and submitted in Chrome River. The travel advance will automatic所有y be routed to Accounts Payable once the request is approved by the traveler's supervisor and the Budget Unit Director (BUD).
By submitting the request for an advance, an employee agrees that if the advance is not repaid in a timely manner, the advance amount may be deducted from any amounts owed to the employee, including pay or benefits.
A Budget Unit Director certifies availability of funds.
Full information about student travel advances is contained in Procedure 6-719 (旅游发展 - Students).
Students must repay any funds not used within fourteen (14) days after travel is completed. Students who fail to repay any funds not used in a timely manner and according to policy will not be 所有owed to register for classes or have their grades released until the debt is satisfied. Students are person所有y responsible for the total amount of the advance and for reporting 所有 costs on an Expense Report with required receipts.
Procedure 6-719 (旅游发展 - Students)获得补偿
Upon completion of the trip for which an advance was obtained, a traveler is responsible for submitting an Expense Report in Chrome River within fourteen (14) calendar days of completion of the trip.